Tag Archives: conferences

Transforming your Live Event with Audio Visual Technology

Westlake Village, CA – March 10, 2017

Whether the focus is Brand-Building, Community Awareness, Client-Building or Social Networking, live events and meetings foster relationships, learning and knowledge sharing. Face-to-face connections remain the most effective way to convert leads by offering potential clients or customers the opportunity to experience the look, feel and personality of your brand. Incorporating audio visual elements to events add a component of non-spoken communication as lighting and sound can support a brand identity or set the mood in a room. Great event planners know having the right Audio Visual technicians on-hand makes the difference between an event that sizzles or one that fizzles.

Cost factors involved with incorporating AV technology often cause event planners to cut corners.  With today’s technology, anyone with a smart phone may feel they have all they need to incorporate sound or, at least, some elements of recording and projection.  While this may seem like a logical way to avoid unnecessary expenses, top event planners know the all too expensive cost of a failed mic or projector. Professional AV technicians arrive on-site, with all the experience and gear necessary.

Skilled AV technicians know how to transform a designer’s concepts into real experiences. They consistently communicate with event designers from the planning stage to post production and, most importantly, throughout the actual event.  Professional, experienced technicians provide the backbone to any event, large or small, handling every detail including lighting and sound management, projection, camera operation and live-webcasting to video and recording.  They plan for room size and equipment installation requirements ensuring every element of the production connects with the senses of every person in attendance. This expertise only comes with on-the-job experience and a passion for staying abreast of the latest trends and technology.

Make the Most of your Meetings

 

From big to small, Americans sit through an estimated 11 million meetings every day.  Are all of your meetings productive? Whether one on one, a small board of 12 or a company wide event – Here are some tips to helpmeeting-83519_1280 you make the most out of your meetings.

Know when to have a facilitator
  If you don’t have someone in charge of your meeting details, who is going to ensure that everyone has received the same information, from arriving on time to the points which are going to be discussed?  This is exceptionally important for larger events, as everything from seating, staging, presentations and timelines are key to making an event successful.  Your audience is much less likely to pay attention if they feel that the event is unorganized.

 

Know how to have a proper Conference call/Skype chat/Webinar/Telepresence
Research the proper etiquette for your conference call or other form of non-present meeting.  Make sure that all parties are on the same page and know the system you’re using! If you have doubts or can’t figure it out, call the company’s tech support or if your meeting is big enough hire the professionals! Explore your telepresence options.

Break down typical meeting barriers!
Opt for extra wireless mics so the moderator can do his/her job from the audience! Also, keep enough on hand so that for Q&A you don’ t have the awkward pause while the audience passes the microphone from one end of the room to another.  These are just a couple of exaples from this great article, which shares a number of awesome ideas to help break down these barriers.

All in all, conducting a meeting is about knowing your audience and their needs.  Make sure you are prepared, whether you coordinate the event or are a master delegator.  Know the best technology to make your event a success and if you have any questions, call the professionals!